New: AI receptionists for Singapore businesses, in English and Mandarin.Try the demo

Industries / Hotel and serviced apartment

Hotel and serviced apartment

Hotel front desks are busiest at check-in and check-out, and a reservation call that rings out often goes to another hotel. The assistant answers at any hour, notes the dates, room type and guests for your reservations team, and passes emergencies and complaints to a person.

What it handles

  • Reservation requests with dates, nights, guests and room type, noted for the reservations team
  • Starting rates, check-in and check-out times, breakfast, extra beds, parking and Wi-Fi
  • Cancellation terms, deposits, group and corporate enquiries, receipts and GST invoices
  • Directions from Bugis MRT, luggage storage, accessibility and what to bring at check-in

When it hands over to a person

  • An emergency in the hotel: the caller is told to call 995 and the front desk is connected at once
  • A guest with a problem during a stay, a billing complaint or a request for a refund
  • A question beyond your FAQ, or a caller who asks for the duty manager or a person

What it never does

  • Confirms a reservation, holds a room or promises availability or a final total
  • Quotes a rate that is not approved, or states service charge or GST as a percentage
  • Asks for card or NRIC numbers by voice, or gives medical or legal advice

Sample call

Harbour Stay Hotel, a made-up business

AssistantGood afternoon, Harbour Stay Hotel. I'm an AI assistant and this call may be recorded. How can I help?
CallerHi, I'd like a room for two adults, next Friday, for two nights.
AssistantOf course. A Standard room starts from S$188 a night and a Deluxe room from S$228. Both are plus service charge and GST. Which would you like?
CallerDeluxe, please. Is breakfast included?
AssistantBreakfast is not included in the room rate. It is S$28 per adult plus service charge and GST. Would you like it added to your request?
CallerYes, please add breakfast for two.
AssistantNoted: Deluxe room, next Friday, two nights, two adults, with breakfast. May I have your name and mobile number for the team?
CallerAlex Tan, +65 9XXX XXXX.
AssistantThank you, Alex. I've noted your request for the team. They will check availability and contact you with the final rate. Is there anything else I can help with?

Questions it answers

From your own FAQ, nothing made up

What are your opening hours?

Our front desk is open 24 hours a day, every day, including Sundays and public holidays. Check-in is from 3 pm and check-out is by 12 noon.

How much does a room cost?

A Standard room starts from S$188 and a Deluxe room from S$228 per night, plus service charge and GST. The team confirms the final rate for your dates. Would you like me to note a request?

Can I book a room?

Of course. I can note a reservation request for the team. Which date would you like to check in, and for how many nights?

Where are you located?

We're on Beach Road, about a five-minute walk from Bugis MRT. Taxis and private-hire cars can stop right at the front door.

What types of rooms do you have?

Per night, Standard rooms start from S$188 and Deluxe rooms from S$228. Family rooms for up to four guests start from S$288 and Studios with a kitchenette from S$318. All rates are plus service charge and GST.

What time is check-in and check-out?

Check-in is from 3 pm and check-out is by 12 noon. Early check-in and late check-out are possible for a fee, depending on availability on the day, and we store luggage free.

Can I check in early or check out later?

Early check-in from 11 am starts from S$40. Late check-out until 3 pm starts from S$50. Both are subject to availability on the day, and we store luggage free on your arrival and departure days.

Can I leave my luggage with you?

Yes. We store luggage free of charge on your arrival day and your departure day, so you can leave bags before check-in or after check-out.

Is breakfast included?

Room rates don't include breakfast. The buffet runs from 6:30 am to 10:30 am and is S$28 per adult and S$14 per child aged 6 to 11, plus service charge and GST. Children under 6 eat free with a paying adult.

What payment methods do you accept?

We accept major credit cards, PayNow, NETS and cash. You pay your bill at check-out, and the reservation deposit is paid by card or PayNow.

Do I need to pay a deposit?

The team asks for a deposit equal to the first night's rate, by credit card or PayNow, once they have checked your dates. It is returned in full if you cancel at least 72 hours before check-in.

Can I cancel or change my reservation?

Yes, if you tell us at least 72 hours before check-in, the team will cancel or move it at no charge and return your deposit in full. Closer than that, or if you don't arrive, the first night is charged. Peak dates can have stricter terms, and the team tells you first.

What if I arrive late or miss my check-in?

Our front desk is open 24 hours, so you can arrive at any hour. Please tell the team if you'll be late. If you don't arrive and haven't told us, the first night is charged.

Can I add an extra bed?

An extra bed is S$60 a night plus service charge and GST, and it fits in Deluxe and Studio rooms only. Standard rooms take two adults, Deluxe and Studio rooms three with the extra bed, and Family rooms up to four guests. Children under 12 can share the existing beds.

Can I bring my children or an elderly parent?

Of course. Children under 12 stay free when they share the existing beds in their parents' room, and baby cots are free on request. We have a step-free entrance and lifts to every floor, so an elderly parent can move around easily.

Do you allow pets or smoking?

I'm sorry, we can't accept pets, and all rooms are non-smoking. For a guide or assistance dog, a team member can talk it through with you.

Do you have parking?

Yes, we have a small car park for guests at S$20 a night. It's first come first served and can't be reserved. Taxis and private-hire cars can stop at the front door.

Do you offer airport transfers?

I'm sorry, we don't offer airport transfers. A taxi or private-hire car from Changi Airport takes about 25 minutes, depending on traffic.

Is there free Wi-Fi?

Yes, Wi-Fi is free in every room and all public areas. The front desk gives you the login at check-in.

Is the hotel wheelchair accessible?

Yes. We have a step-free entrance, lifts to every floor and a small number of accessible rooms with a roll-in shower. Please ask for one when you make your reservation request, as there are only a few.

Do you take group, corporate or long-stay reservations?

Yes. For five or more rooms, a company account or a stay of 14 nights or more, the sales team prepares a quote, and our Studios with a kitchenette suit longer stays. Tell me your dates and what you need, and I'll note it for them.

Can you check or confirm my reservation?

I'm sorry, I can't see or confirm reservations myself. The team can check it for you. May I take your name, your check-in date and your mobile number?

Do you have a room for tonight?

I can't see live room availability on this line. I can note tonight's request, with the number of guests and room type, so the team can check and contact you. Shall I do that?

Can I request a quiet room or a high floor?

I can't promise a particular room, but I can note your request for a quiet room or a high floor. The front desk does its best to match it at check-in, depending on what is free.

Are rates higher on peak dates and big events?

Rates change with the dates. Weekends, public holidays and big events cost more, and the starting rates I give are for quieter nights. The team quotes the total for your dates.

Can you give me a discount?

I'm sorry, I don't have any discounts to offer. A team member can tell you about current offers, and corporate and long-stay rates.

Is that the final price?

The rates I give are starting rates per night, plus service charge and GST. The team confirms the final total for your dates and room before any deposit is taken.

Can you match a lower rate I found elsewhere?

I can only speak for Harbour Stay Hotel, and I can't change our rates. A team member can look at your dates and explain what our rate includes. Would you like me to note a request?

Can I get a receipt or an invoice?

Yes, you get a receipt at check-out. We can also issue a GST invoice in your company's name. Please give the company name when you ask for the reservation.

Do you speak Mandarin?

Yes, our front desk team speaks English and Mandarin.

Do you record my calls?

This call may be recorded, as I said at the start. We only use recordings to follow up your request, and you can ask us to delete yours.

What should I bring when I check in?

Please bring your passport or NRIC. The guest checking in must be 21 or older. There's no need to read out any ID numbers on this call.

Are you open on weekends and public holidays?

Yes, we never close. The front desk is open 24 hours a day, every day, including Sundays and public holidays.

Do you give a refund?

A refund follows the cancellation terms: your deposit is returned in full if you cancel at least 72 hours before check-in. For anything else, such as leaving early, a team member looks at your case. I can't promise a refund.

I'm travelling alone and a bit nervous

That's very common, and you're not alone. Our front desk is open 24 hours, and the team can explain how to reach us from the airport. Shall I note your arrival details for the team?

I left something in my room

I'm sorry to hear that. I can note what you left, your room number and your dates, and a team member will check with housekeeping and call you. I can't promise it has been found.

I'm unhappy with my stay

I'm so sorry to hear that. The duty manager will look into it with you. Would you like me to put you through to a team member, or shall I keep helping you here?

Can I speak to the duty manager?

Of course. I can ask the duty manager or a team member to call you back. May I take your name and mobile number?

It's an emergency, someone in the hotel needs help

Please call 995 now for an ambulance or the fire service, or 999 for the police. I'll pass this to the front desk team at once.

Sample answers for a made-up business. Paste your own FAQ and ask it questions.

Connects with

Fits into how you already work

Your property management system or booking engine, where we can connect to itSummaries for the reservations team on WhatsApp, Telegram or emailUrgent flags, call records and a monthly review on the dashboard

Guest details are personal data under the PDPA. Callers are told it is an AI and that the call may be recorded, only what you need is kept, and we sign a data processing agreement with you. Card, passport and NRIC details are never taken by voice: the front desk handles ID at check-in, and only your team confirms a reservation or a rate.

Talk to an agent